Digital Invoice Manager
Company: Penske
Location: Reading
Posted on: October 30, 2024
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Job Description:
Position Summary: This role partners with our customers to
understand their needs for receiving our invoices electronically
and works with Penske's IT team and external invoice portal vendors
to deliver our invoicing. Each customer can be unique, and to
provide a great experience, we need a focused individual to drive
accurate and timely delivery of invoices. The number of customers
moving to electronic invoice delivery continues to grow year over
year with an overall impact in the billions of dollars. Major
Responsibilities: Communicate directly with customers to understand
their invoice delivery needs within the context of Penske's
multiple invoice delivery capabilities. Understand the systems and
technological capabilities to determine the best solution for each
customer. Manage new accounts set up on EDI to ensure new customers
are appropriately setup withing their requirements and compliance
Partner with Sales Operations to integrate, maintain and enhance
the relationship between Sales and Finance team Ensure the invoices
are being delivered timely and accurately. Lead the offshore
Genpact team & processes for execution. Provide ongoing training
and education to the staff on customer electronic invoice
processes, systems, and policies. Create training materials and
conduct training sessions to ensure that all relevant personnel
understand procedures and compliance. Responsible for communicating
updates, and changes to relevant stakeholders within the practice.
Ensure that all applicable teams are aware of electronic invoice
procedures, compliance requirements, and any modifications.
Continuously suggest and implement improvements to the processes by
working with IT, customers, and other departments. Other
projects/tasks as assigned. Qualifications: Bachelor's Degree
required in Business, Accounting and/or Finance. MBA Preferred.
Preferred experience in managing complex invoice delivery processes
and cross functional oversight of execution. Minimum of 5 years of
experience in Project Management, Customer Relations & Professional
Leadership. Preferred to have understanding of electronic customer
invoicing & system capabilities. Ability to effectively establish
and maintain cooperative and effective working relationships.
Effectively prioritize competing responsibilities, with a
sensitivity toward matters which are time sensitive. Ability to
work with customers, understand what they need and what Penske can
offer. Ability to communicate customer needs to IT staff and relay
technical requirements to non-IT users in an easily understandable
manner. Must be able to handle multiple, simultaneous tasks
effectively and efficiently while maintaining a professional,
courteous manner. Must be able to adapt to a continually changing
environment. Organize and maintain complex data and have ability to
multi-task in a fast-paced environment. Regular, predictable, full
attendance is an essential function of the job. Willingness to
travel as necessary, work the required schedule, work at the
specific location required, complete Penske employment application,
submit to a background investigation (to include past employment,
education, and criminal history) and drug screening are required.
Physical Requirements: The physical and mental demands described
here are representative of those that must be met by an associate
to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. The associate will
be required to: read; communicate verbally and/or in written form;
remember and analyze certain information; and remember and
understand certain instructions or guidelines. While performing the
duties of this job, the associate may be required to stand, walk,
and sit. The associate is frequently required to use hands to
touch, handle, and feel, and to reach with hands and arms. The
associate must be able to occasionally lift and/or move up to
25lbs/12kg. Specific vision abilities required by this job include
close vision, distance vision, peripheral vision, depth perception
and the ability to adjust focus. Penske is an Equal Opportunity
Employer About Penske Truck Leasing/Transportation Solutions Penske
Truck Leasing/Transportation Solutions is a premier global
transportation provider that delivers essential and innovative
transportation, logistics and technology services to help companies
and people move forward. With headquarters in Reading, PA, Penske
and its associates are driven by a dedication to excellence and a
commitment to customer success. Visit Go Penske to learn more. Job
Category: Finance/Accounting Job Family: Operations Address: 100
Gundy Drive Primary Location: US-PA-Reading Employer: Penske Truck
Leasing Co., L.P. Req ID: 2414180 Date posted: 10/29/2024
Keywords: Penske, Dundalk , Digital Invoice Manager, Executive , Reading, Maryland
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